Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Dundee City Council

Dundee House, 50 North Lindsay Street

Dundee

DD1 1NZ

Email

flexibleprocurement [at] scotland-excel.org.uk

Telephone

+44 1382434000

Country

United Kingdom

NUTS code

UKM71 - Angus and Dundee City

Internet address(es)

Main address

www.dundeecity.gov.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00220

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

www.publiccontractsscotland.gov.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

www.publiccontractsscotland.gov.uk

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

www.publiccontractsscotland.gov.uk

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

SERVICE AND MAINTENANCE OF HEATING AND VENTILATION CONTROL SYSTEMS

Reference number

DCC/CD/162/23

II.1.2) Main CPV code

• 71314310 - Heating engineering services for buildings

II.1.3) Type of contract

Services

II.1.4) Short description

This procurement process is to award a contract for the Service and Maintenance of Heating and Ventilation Control Systems for Dundee City Council.

The services shall comprise the Inspection, Testing, Certification, written reporting and subsequent servicing and maintenance of the Heating and Ventilation Control Systems and associated equipment within various Dundee City Council properties in compliance with current standards and legislation and in line with manufacturer requirements, along with minor and urgent repair works which may have not been foreseen (e.g.: arising from discharge or damage).

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 71321400 - Ventilation consultancy services
• 45331000 - Heating, ventilation and air-conditioning installation work
• 71315410 - Inspection of ventilation system
• 39715200 - Heating equipment
• 45259300 - Heating-plant repair and maintenance work
• 50720000 - Repair and maintenance services of central heating
• 71314310 - Heating engineering services for buildings

II.2.3) Place of performance

NUTS codes

• UKM - Scotland

II.2.4) Description of the procurement

This procurement process is to award a contract for the Service and Maintenance of Heating and Ventilation Control Systems for Dundee City Council.

The services shall comprise the Inspection, Testing, Certification, written reporting and subsequent servicing and maintenance of the Heating and Ventilation Control Systems and associated equipment within various Dundee City Council properties in compliance with current standards and legislation and in line with manufacturer requirements, along with minor and urgent repair works which may have not been foreseen (e.g.: arising from discharge or damage).

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60

Cost criterion - Name: Cost / Weighting: 40

II.2.6) Estimated value

Value excluding VAT: £1,050,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

60

This contract is subject to renewal

Yes

Description of renewals

The period of contract shall be for a period of 36 months with the option to extend for 2 x 12 month periods.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

3 June 2024

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

3 June 2024

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=765275.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/

A summary of the expected community benefits has been provided as follows:

Support will be provided to identify an appropriate intervention but this can include a wide range of activities which support learning and employability such as talks about waste reduction and management for school, college or university students or job seekers; training workshops carried out by contractors for target groups to raise awareness of their sector and its benefits and where appropriate the careers available, motivational talks, school talks, or to run events which tie in with a particular aspect of the curriculum. Community Support activities can include participating in an activity which supports the people or communities in Dundee, including assisting in community clean ups or development projects. Note that at the agreement of both parties, a work experience placement can be delivered instead of an awareness raising outcome. Assistance to source an appropriate work experience opportunity would be provided by the Community Benefits Officer. Note that the Council is currently developing a Community Wish system which will become live during the delivery of this contract. This will aid contractors in identifying activities which can be delivered as part of their Community Benefit requirements.

(SC Ref:765275)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=765275

VI.4) Procedures for review

VI.4.1) Review body

Scottish Court Service

Saughton House, Broomhouse House

Edinburgh

Country

United Kingdom

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